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Advisors
What is the APR?
The Academic Progress Report (APR) is a powerful report and planning tool that informs advisors and undergraduate students of how far along a student is in obtaining their degree.
The APR can also be used to evaluate how courses might transfer into a different program. To explore this option, the student would need to make an appointment with an advisor who would use the What-If report type to simulate a hypothetical summary. Students don't have access to run a What-If report themselves.
Within the APR, with the My Planner feature, students can also plan courses in advance and use their planner to enrol in courses. While the advisor does not have access to put courses in a student's My Planner, the advisor can view the student's planned courses and work alongside the student to plan their courses.
The Academic Progress Report will not work for:
- Students working on a Post Baccalaureate Diploma or Graduate Programs
- Students working towards a Second Degree
- Students admitted to a program prior to Fall 2006
History
- A team of SFU staff coded academic programs the APR in 2009-2010
- The original team built the APR with curriculum information starting from the Fall 2006 Calendar
- The APR was rolled out campus wide in the Summer of 2010
- When the original team did the coding, the APR was known as the Degree Progress Report (DPR)
- APR was known as the DPR from Summer 2010–September 2013
- Since 2010, the Senate and Academic Services team has been coding all Senate-approved curriculum changes into the APR
- In 2017, Senate & Academic Services (SAS) was granted funding for a project to review and improve the accuracy of the APR. Between 2018 and 2020, the APR Renewal project led by SAS was undertaken to train support staff from all faculties in the process to review, test, and validate the APR accuracy for all programs.
How do I access the APR?
Navigation:
Academic Advisement > Student Advisement > Request Advisement Report
Click Add New Value; under ID, input student number; under report type select ACDPR
The Report Date should default to today’s date and the As of Date should default to 3000/01/01.
After clicking Process Request, click yes. The academic progress report will then load on screen.
Training
Senate and Academic Services can schedule an APR training workshop upon request. Staff can contact Rosa Balletta rballett@sfu.ca to register. Senate and Academic Services will provide you with access to the training manual after the training session.
Program Changes
Senate and Academic Services codes:
- Majors, Honours, Joint Major, Joint Honours
- Lower division requirements
- Upper division requirements
- GPA requirements (including program CGPA, UDGPA requirements, and minimum grades for specific courses)
- Breadth requirements
- Concentration
- Specializations
- Degree Requirements
- Minors or Extended Minors
- Certificates
Course Changes
Senate and Academic Services doesn’t code course changes directly into the APR:
- Prerequisites changes
- Course title and description changes
- Addition of Q and B designations to courses
- Course credit changes
- New course proposals/creation
(If there is a Senate paper from the academic unit asking for this new course to be included in their program requirements, then the APR will change to include the new course.) - Course deletions
Course changes are made in the Course Catalog and automatically carry over to the APR reports.
What about?...(A list of items and whether they are coded into the APR)
- Second-degree program, post-bac diplomas and any graduate programs?
Currently, second-degree and post-baccalaureate diplomas are not coded in the APR. Graduate programs are coded by the Faculty of Graduate Studies. - Addition of W designation to a course?
If your academic unit does not have Senate-approved disabling of equivalencies, the W and the non-W version course would be coded as equivalents and the APR will accept either to meet a requirement. The manually entered line number in the APR, however, won't indicate the W course unless there is Senate documentation indicating the change for specific programs. - Special Topics Courses
Senate and Academic Services doesn't code special topics courses until the department provides the specific topic ID code. If the special topics course is not already part of a program requirement then the course must be added to the program first through Senate approval.
Coding New Changes Timeline
Senate and Academic Services codes Senate changes per the following timeline. Please see guidlines above regarding what we code and don't code into the APR. We contact the advisor listed on this page once coding has been completed.
| Senate Meeting | SFU Calendar | APR Coding Completed |
|---|---|---|
| January-April 2025 | Fall 2025 | September 2025 |
| May-July 2025 | Spring 2026 | January 2026 |
| September-December 2025 | Summer 2026 | May 2026 |
Submit a request
For requests related to problems or errors that affect all students in that program or plan, please submit a Service Request.
For requests that apply to individual student records, please submit the Student Exception form.
Contact us
Senate and Academic Services is committed to making the APR easy to understand and therefore always welcomes feedback and questions.
Please don’t hesitate to contact us at aprusers@sfu.ca.