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Safety Spectrum can only be accessed by current SFU employees and students. Visiting scholars/researchers who are not on SFU payroll do not have access. To access training records, contact labsafe@sfu.ca. 

Emails from SFU Safety are automated notifications from Safety Spectrum:

Training notifications:

• Reminders are sent when a certification is nearing expiry鈥攖ypically 90 days before, shortly before, and after expiry.

• Not all certifications expire; if a certification doesn鈥檛 have an expiry date, you won鈥檛 get reminders.

Action items / Corrective actions (Inspections & Incidents):

• Action items come from inspections; corrective actions come from incident investigations.

• You鈥檙e receiving the email because you鈥檝e been assigned responsibility to complete one. The email is a summary. Click the link to log in to Safety Spectrum for full details (who assigned it, notes/attachments) and to accept or decline the item.

Contractor Module (Project managers):

• Project managers may receive emails about contractor safety requirements and project updates.

Safety Spectrum pulls employee and reporting structure data from SFU鈥檚 MyInfo system. If your reporting relationships in MyInfo are incomplete or incorrect, please advise EHS. Please note that reporting relationships for TAs, Graduate Students and some RAs are not reflected in the system.   

To assign a certification to yourself:

1. Log in to Safety Spectrum.

2. On your Start Page Dashboard, go to the Your Training Stats panel.

3. Scroll down past the list of Required Certifications 鈥� click the red Add Certification button. It can be easy to miss if you have many required certifications.

4. A pop-up window will open. Select a certification from the dropdown list in the pop-up window and click Add Certification to Person.

5. A second pop-up will open with details of the certification (see screenshot below). Here you can:

• Indicate if the certification should be required for you.

• Register for a course session if one is available. For Canvas courses, use the blue link 鈥淐lick Here To Visit The Provider's Course Webpage to Register This Person For This Course鈥� to enrol. 

To assign a certification to direct reports:

Managers follow the same process as assigning a certification to yourself, but with one extra step:

1. Log in to Safety Spectrum.

2. On your Start Page Dashboard, go to the Your Training Stats panel. Click the red Manage Your Training button.

3. A pop-up will open showing your team鈥檚 training status matrix.

4. Click on the employee鈥檚 name to open a second pop-up.

5. In this window, click the red Add Certification for Person button.

6. From here, follow the same steps as when assigning a certification to yourself: select the certification, indicate if it鈥檚 required, and register for a course if applicable.

User profiles remain active in Safety Spectrum for up to 30 days after employment ends. This allows former employees to access and download their training certificates, for example, if they are applying for another role at SFU. During this time, they will also continue to appear in their department鈥檚 training matrix. After 30 days, their account is disabled.

Canvas course training records usually sync with Safety Spectrum within 24 hrs. Here are some troubleshooting steps you can take:

• Confirm you completed the Canvas course using your personal SFU computing ID (not a sponsored or 鈥渞ole鈥� account).
• Ensure you passed the final quiz (80% or higher) and/or submitted the completion survey.
• Do not drop the course. If you dropped the course before the sync occurred, it won鈥檛 be recorded.

Still missing? Contact srs-sms-feedback@sfu.ca

For in-person training, records may not have been inputted yet. Reach out to the instructor.

Certain certifications like SFU Safety Orientation and Respectful Work and Learning Environments are assigned to all employees. Additional certifications are assigned based on your job role, work activities, and regulatory requirements. Supervisors and EHS determine which training is necessary to meet compliance obligations.

Most SFU employees are assigned the Office Ergonomics certification because computer-based work carries a risk of musculoskeletal injury and this training helps meet WorkSafeBC requirements.

Contact srs-sms-feedback@sfu.ca with questions about specific certifications and you will be connected to the appropriate EHS team member.

The SFU Safety Orientation was significantly updated in 2021 to include the SFU Communicable Disease Plan and other changes. All employees were required to retake the training after this update, so completions prior to 2021 are not shown in your current training stats.

An individual training certificate can only be generated for SFU Canvas or in-person safety training courses. It confirms successful completion of a single course (e.g., SFU Safety Orientation) and can be printed or shared as proof of that specific certification.

A training summary report is your personal training record in Safety Spectrum. It only shows courses that are tracked in Safety Spectrum, including SFU safety training and any external training entered into the system. The report lists the status of each certification (e.g., complete, required, or overdue) and indicates whether it is required based on your job type or training group membership.

To print either:

1. Log in to Safety Spectrum.
2. Go to the Your Training Stats panel.

Certificates: Click on a completed certification to open a pop-up and generate its certificate.

Training Summary Report:

• Click Manage Your Training.
• In the pop-up window, click the red View Your Training Profile button underneath your name.
• In the second pop-up window, click the blue text 鈥淰iew Training Report.
• In the third and final pop-up window, click 鈥淧rint to PDF.鈥�

Yes. Safety committee members receive inspection training both on and in person. Anyone participating in a laboratory inspection can complete the on Canvas. Resource guides for inspectors, including a user guide specifically for safety committee inspectors, are also available to support you before and during inspections.

In Safety Spectrum, you can only select one asset per inspection checklist. However, EHS has created 鈥渮ones鈥� (groups of related spaces) so you can complete a checklist at the zone level rather than filling out one for each individual room. This works well for lab and safety committee inspections where multiple rooms are inspected.

Only EHS can make changes to inspection checklists as Safety Spectrum Administrators. To request an edit, contact srs-sms-feedback@sfu.ca. Please note that any changes to safety committee inspection checklists must first be agreed upon by the committee before they can be made.

If the asset doesn鈥檛 appear in the dropdown, it means you do not have access to it in Safety Spectrum. In most cases, this happens because you are not assigned as an inspector for that asset. To request inspector access, email srs-sms-feedback@sfu.ca.  

No. Only the fields marked with a red asterisk (*) are mandatory. All other fields are optional but can be filled in if you have the information available. You can also return to the incident report form later to add or update information if needed.

Yes, adding your supervisor to the report informs them of the incident that occurred. 

An incident may still appear as 鈥淚ncomplete鈥� if:

• The corrective actions linked to the incident have not been completed, or

• The incident investigation has not yet been finished.

• Signature fields are blank. 

Incident investigations are usually completed within 30 days, but they could take longer if the people involved are difficult to reach. Once both the corrective actions and the investigation are closed, the incident will move out of 鈥淚ncomplete鈥� status.

Contractors access the system through . If you continue to have issues logging in or need assistance, contact safework@sfu.ca.