- Archives
- Records Management
- Directory of University Records
- File Classification
- The Model File Classification Plan
- Administration
- Advancement
- Committees
- Communications
- Equipment and Supplies
- Facilities
- Finances
- Governance
- Human Resources
- Information and Technology Management
- Liaison and Cooperation
- Policy
- Records and Information Management
- Research Management and Administration
- Student Services and Records
- Teaching and Academic Programs
- Frequently Asked Questions
- Transfer Paper Records
- Transfer Digital Records
- Retrieve Paper Records
- Annual Destruction and Accession Process
- Links and Resources
- Directory of University Records
- FIPPA
- Digital preservation
- Resources
- 91ÅÝܽ
- Mission, vision and values
- Contact us
- Feedback and comments
- Our blog
- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Student Services and Records
Records relating to the documentation of students' academic history and provision of support services to students.
Classification Plan
| Primary |
Secondary | RRSDA | Total Retention | Disposition |
|---|---|---|---|---|
Student Services & Records (General) |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Planning | 1999-005 | CY + 7 | Selective Retention | |
| Reports & Statistics | 1999-005 | CY + 7 | Selective Retention | |
| Special Projects |
1999-005 | CY + 7 | Selective Retention | |
| Reference & Information Files |
1995-025 | S/O | Destruction | |
Academic Advising |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Academic Advising Files | 2000-007 | CY + 3 | Destruction | |
Admissions |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Admissions Application Files |
1999-007 | Case Closed + 1 year | Destruction | |
Financial Assistance |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Scholarships, Awards & Bursary Files | 1999-005 | CY + 7 | Selective Retention | |
| Applications Files | 1999-048 | Case Closed + 1 year | Destruction | |
Orientation |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Orientation Files | 1999-005 | CY + 7 | Selective Retention | |
Recruitment |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Enrollment Files | TBD | TBD | TBD | |
Student Files |
||||
| Policies & Procedures | 2005-001 | S/O | Full Retention by Archives | |
| General | 1999-005 | CY + 7 | Selective Retention | |
| Undergraduate Students |
1999-016 | CY student graduates + 5 years | Destruction | |
| Masters/Doctoral Students | 1999-016 | CY student graduates + 3 years | Destruction | |
| Non-credit | 2022-001 | See RRSDA | See RRSDA |
CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; RRSDA = Records Retention Schedule and Disposal Authorities; S/O = Superseded or obsolete.
Scope Notes
Student Services and Records General
Use for records relating to student services and records in general but which do not fall under any other primary in this subject heading. Note that the secondaries "Policies and Procedures," "General," "Planning," "Reports and Statistics," "Special Projects," and "Reference and Information Files" can also be attached to any other primary if needed.
Academic Advising
Use for records relating to student academic advising.
Admissions
Use for records relating to student admissions to the department. Records of unsuccessful applicants are scheduled under RRSDA 1999-007.
Financial Assistance
Use for records relating to scholarships, awards and bursaries offered by the department. Keep information about the awards separate from annual student applications. Application files are scheduled under RRSDA 1999-048.
Orientation
Use for records relating to student orientation sessions organized by the department.
Recruitment
Use for records relating to the recruitment of potential students to the department.
Student Files
Use for records documenting individual students' academic history. Do not file student employment history on the Student File; use the appropriate Human Resources - Personnel file. Keep files of undergraduate, masters and doctoral students separate. Within each block, keep files of current, withdrawn and completed students separate. Undergraduate student files are scheduled under RRSDA 1999-016. All other closed student files should be sent to the URC pending scheduling.