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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
- Films Capture Visual History and Sentiment of Time Gone By
- Lost and Found: Simon Fraser Letters
- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Policies and Procedures
Function
Governance
PIB
No
RRSDA Number
2005-001
Department
All University Departments
Description, purpose and use of records
Internal governance records that apply to the University as a whole or to one or more of its constituent bodies, including faculties, schools, research institutes and centres, and academic and administrative departments and programs. Policies function as official expressions of principles that direct the operations of the University. Procedures detail how policies are implemented at the operational level.
Records include policies, procedures, standards, guidelines, directives, mission statements, and any other records that document both high level principles or responsibilities and the practical means by which those principles or responsibilities are achieved or carried out.
The authoritative originals of all SFU policies and procedures are considered to exist in paper form only. Electronic copies may function as a convenient reference source, but should not be relied upon as the most accurate and complete version of any of SFU's policies or procedures.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Office responsible for the policy or procedure (Paper) | Superseded or obsolete | Nil | Superseded or obsolete | Full Retention by Archives |
| Copies in all other departments (Paper) | Superseded or obsolete | Nil | Superseded or obsolete | Destroy |
| Electronic copies in all departments | Superseded or obsolete | Nil | Superseded or obsolete | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Retention rationale
All final, approved versions of policies and procedures have enduring value as evidence of the University's official expressions of principles and the step-by-step methods used to achieve or carry out these principles.
Retention and filing guidelines
Policies and procedures are unlikely to accrue to a volume that justifies transfer to the University Records Centre (URC) as one file unit (i.e. fill one records centre tote box). If this is the case, transfer superseded or obsolete policies and procedures along with the office's general subject files (see RRSDA 1999-005, General Administrative, Program and Subject Files). Indicate on the transfer form, in the additional information field, that the boxed records include policies and procedures. For each box prepare a box contents listing, itemizing all files contained in the box. Always include ONE copy of the file list inside the box sent to the URC taped to the underside of the lid; keep ONE copy for your own records; and send ONE copy (paper or electronic) to the Archives (see Procedures for Transferring Records to the University Records Centre).
Status
RRSDA is in force
Approval Date
15 Feb 2005