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Excellence in Teaching Award Nomination Files
Function
Teaching and Academic Programs
PIB
RRSDA Number
2024-004
Department
Vice-Provost & Associate Vice-President, Learning and Teaching
Description, purpose and use of records
The Excellence in Teaching Award Nomination Files are created to adjudicate and administer awards that recognize SFU instructors who inspire and facilitate student learning in ways that make sustained, substantial and positive influence on how students think, engage and act.
Nomination files include, nomination forms (submitted by students), anonymized survey responses from students, teaching statements (submitted by nominees), list of courses (submitted by nominees), and correspondence.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| Nomination Files | CY + 1 year | Nil | CY + 1 year | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Authorities
These records are created, used, retained and managed in accordance with the following authorities:
- Freedom of Information and Protection of Privacy Act (RSBC 1996, c. 165)
Retention rationale
The Excellence in Teaching Award Nomination Files are created annually to adjudicate and administer the Excellence in Teaching Award. A separate award cycle takes place each year, and records from previous years are not consulted. As such, the records have no additional administrative, fiscal, or legal value upon expiry of the total retention period (CY + 1) and are therefore scheduled for destruction.
Note, meeting minutes, agendas and other committee records should be filed separately and scheduled under RRSDA 1999-003 Committee Records.
Status
RRSDA is in force
Approval Date
11 Dec 2024
Last Revised Date
11 Dec 2024