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- Archival Film Flashes Back to 70s Student Life
- Manuscript Traces SFU's Architectural History
- Early University News Publications Now Digitally Available
- Digitized Programs Commemorate SFU’s Opening & Installation Ceremonies
- Archives Celebrates Fall Convocation with Release of Digitized Programs
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- Oral History Provides Glimpse into Mind of SFU’s First Chancellor Gordon Shrum
- Early SFU Photos Tell a Story That Frames Our World
- Aerial Photos Capture Campus Landscape & Photographer’s Legacy
- You have what...?!! and other interesting things you didn't know about the SFU Archives
- Charting the course of history: documenting SFU's early days from the student perspective (Part 1)
- Charting the course of history: documenting SFU's early days from the student perspective (Part 2)
- Helping others find their history in the future: Preserving the records of the Students of Caribbean and African Ancestry at SFU
- Preserving the sparks of global revolution in the Adbusters Media Foundation fonds
- Reflections of a co-op student
- Debunking popular myths and conspiracies with the Barry Beyerstein fonds
- In "The Beginning...": First student film returns to SFU
- "Got any pictures of Terry Fox?"
- My summer in the archives: a co-op placement retrospective
- Seeing the world through Arthur Erickson's eyes
- Beer (records) in the Archives!
- Quartet in the Quadrangle: PSQ Records Come to SFU
- Navigating silences and filling gaps: finding Black stories in the Archives
- Boxes, boxes, and more boxes: my summer co-op at SFU Archives
- Finding queer joy in the SFU Archives: Out On Campus records now available
- The Selma Wassermann fonds
- Glossary
Circulars and Directives
Function
Administration
PIB
No
RRSDA Number
2001-004
Department
All University Departments
Description, purpose and use of records
Records received by university departments for information or reference purposes only.
Records include copies of wide-circulation memoranda and reports and other documents distributed for general information.
The department authoring the record retains the original in its files. This schedule applies only to the information copies received by other departments.
Retention periods
| Records | Active Retention |
Semi-Active Retention | Total retention | Final disposition |
|---|---|---|---|---|
| All departments holding these records | CY + 1 year | Nil | CY + 1 year | Destroy |
Active = Active Retention Period, Keep in Office; Semi-Active = Semi-Active Retention period, transfer to University Records Centre; CY = Current calendar year; CFY = Current fiscal year; CS = Current semester; S/O = Superseded or obsolete; OPR = Office of Primary Responsibility; Non-OPR = All other departments
Retention rationale
The records are not required for departmental business, they are received for information purposes only and accordingly have no administrative value after the information has been received and noted. Records received containing information which is needed for on-going business should be filed with the department's operational files and scheduled under RRSDA 1999-005, General Administrative, Program and Subject Files.
Retention and filing guidelines
At the beginning of each calendar year, open a file for Circulars and Directives; close at the end of the calendar year. Retain the current year's file, plus the previous year; destroy older files.
Use Circulars and Directives file only for documents received for general information purposes only. Records relating to departmental business should be filed with the department's operational files and scheduled under RRSDA 1999-005, General Administrative, Program and Subject Files.
Status
RRSDA is in force
Approval Date
24 Jan 2001